Ideally, you can use an Excel table like in our example above.. Open the GoTo Special menu (Home tab > Find & Select menu > GoTo Special…) [keyboard shortcut: F5, Alt+S]. There are several ways to do this. Strange. Subscribe above to stay updated. Jon Data in the Pivot Table can be referenced elsewhere in Excel, but that makes the … What is the best way to do this? Learn more in my Excel power pivot book . If there were the original spreadsheet wouldn’t have worked. In the filter drop-down menu select Date Filters > Equals > type an asterisk * in the criteria box > press OK. Hello, I am working on a Pivot Table and doing a Field Setting; and I am trying to tick mark "Repeat Item Labels", but the field is grayed out and left me no option for it. The result is that each cell is multiplied by the 1 that I copied. I did try the above but it is not working for me. Note: All cells in the column should be formatted as dates before running this code. Thanks Michael. Is there an easy way to do this? Any help any one can give me would be greatly appreciated. Thanks a lot Jon, this is a very good article that will save me lots of time. I have not protected the workbook and the unprotect sheet function is now greyed out. All text and error values are listed at the bottom of the listbox. You can copy/paste the code to your own file. Sometimes when you create a Pivot Table and want to insert a Slicer you are unable to do this as the Slicer button is greyed. I have a date and hourly increments that I can’t get to group. We can put the following line of code in the Immediate Window and hit enter to get the data type of a cell. What else should I check? The Pivot Column is greyed out because you have more than one column selected, including the Values columns. In this case, we can use GoTo Special to select cells with Text or Errors. I had a similar problem and i’m still working on a complete solution. God Bless. Checkout my article on 5 Ways to use the VBA Immediate Window for more on this technique. unsolved. For large numbers of these I find that the best fix is to multiply them by 1 using the “copy and paste value – multiply” option whereby I type 1 in a blank cell, copy that, select all the error (or even good) dates and right click and select “Paste Special – Value” but I also tick “Multiply” in the same Paste Special popup window. I think I … Hello and welcome! Note: In Excel 2016, date fields are automatically grouped when added to the rows or columns area of a pivot table. I use a excel file through the course of the day and need to insert the current date in one column and the current time in the next column. I thought this is VBA only. The Debug.Print method prints the value to the Immediate Window on a new line. As I stated in the initial query, I have already selected the 'partial sum' indicators in the presentation tab. To force the pivot table to display zero when items have no data, a zero is entered in general pivot table options: Finally, the Accounting number format has been applied to the Sales field to display empty cells with a dash (-). If the Pivot table is based on the Data Model, then the "Change Data Source" button will be greyed out, because the data source for the Pivot table is the Data Model. The keyboard shortcut to Paste>Multiply is Alt,E,S,M, Enter. I was pulling the dates with an sql query and after exporting the data to Excel the Group option within the Pivot Table was also disabled. right now if a copy/paste special, i can get the data, but not the formats, any suggestions? In this example we want to create one pivot table for each salesperson in the organization. One quick way to determine if there are text or error values in your column is to use the checkbox list in the filter drop-down menu. We can see that this column contains some dates that were entered in the incorrect format. This is useful if the the lists are long, and you can’t see the headings as you scroll down. As far as they know, the option to filter is grayed out when you are in a pivot table. "Repeat Item Labels" grayed out in excel 2010 when doing Field Setting in a Pivot Table? i want to retain the data and format, but get rid of the pivot capacity before sharing the spreadsheet. So, at this point (before the chit even falls), we generate a table of rows and columns of where the chit *will* go based upon the randomness. I have a very simple pivot table that I am trying to use as a data source for a VLOOKUP request. Select the Constants radio button option. The Pivot Table data is fine, but I want it to display alongside the source data. Usually, it's easy to sort an Excel pivot table – just click the drop down arrow in a pivot table heading, and select one of the sort options. Probably enough to write a book on. The code I am using now is below and it does insert anything in the email body. 63296371 01/01/19 00:00:00 6775550 130 TINTA BRANCA 1 21.22 17-Nov-14 SIKAFLEX 1 10.4 06-Aug-14. If it's dimmed out, your pivot table is the traditional type Due to poor planning on my part I need to insert a column between each existing column (e.g. Hi Elba, I can't figure it out. Check out my videos series on pivot tables and dashboards for more on how to use pivot tables. If so, Excel should automatically recognize them as dates. This is the only thing that I think I have changed since protecting this morning and now I cannot unprotect the sheet. Occasionally though, you might run into pivot table sorting problems, where some items aren't in A-Z order. I have found code to insert links to files, but none for website links. Hi Jon I get the error message "reference is not valid" each time I open my spreadsheet. I have tried recreating the results from the pivot table in the worksheet next to it, and am able to use VLOOKUP on them successfully, but as soon as I point the VLOOKUP array to the pivot table, I get the #NA result, I suddenly see that parts of my sheet has been greyed out without me having. Let's take a look at why this happens. Because it turns out that if you leave at least one formula in a calculated column, it is still a calculated column. Post by gillyd123 » Sat Dec 03, 2016 7:00 pm . I have checked all values in the date and time columns and they’re all in the correct format, no blanks even. Core Pivot is a step-by-step Excel video course that will teach you everything you need to know to use this powerful tool. Tables are a great PivotTable data source, because rows added to a table are automatically included in the PivotTable when you refresh the data, and any new columns will be included in the PivotTable Fields List. into a column of cells. But I still get the error message “Cannot group that selection”. So, we are going to add the Salesperson field to the Filters Area of the pivot table. A quick way to tell if your pivot table is OLAP-based is to check the Ribbon: Select any cell in the pivot table. "Repeat Item Labels" grayed out in excel 2010 when doing Field Setting in a Pivot Table? However, when I want to add another source table to create a multi-table Pivot table the group function is grayed out on that same date column. I've tried using the Move Pivot Table option and choosing to Create Pivot Table in Existing Worksheet and choosing a source cell alongside my current data, but nothing appears. Thank you for the information and keeping me on your list Excel did not recognize these as dates when they were entered in the cell, and stored them as text. There are no blanks, bad dates, or text!! Sometimes when you create an Excel Pivot Table and want to insert a Slicer you are unable to do this as the Slicer button is greyed out. Thanks. I have a spreadsheet with thousands of columns. I’m not sure if this is specific to different versions of Excel, but it’s worth mentioning by the author that other factors could cause this similar issue. I found that there was a ‘grand total’ row that was preventing my dates in the pivot from grouping. I’ve an issue with Pivot regarding grouping with dates. If you try to sort a range of cells that are partially within a table and partially outside a table, you’ll find that the Sort and Filter options are grayed-out and unusable, even though the cells might look completely ordinary! Please help! Hi Jeff, Reply I have also confirmed the format in the connection file to that very same spreadsheet also shows date. It would be hard for me to determine this without seeing the data. Are the dates in their own column? The only way to tell for certain if a cell is contained within a Table is to click on it and look at the Ribbon. If you try to sort a range of cells that are partially within a table and partially outside a table, you’ll find that the Sort and Filter options are grayed-out and unusable, even though the cells might look completely ordinary! I've tried using the Move Pivot Table option and choosing to Create Pivot Table in Existing Worksheet and choosing a source cell alongside my current data, but nothing appears. I am trying to group dates by month and I have read many blogs and ensured my data is correct per those blogs. There cannot be any cells that contain text or blanks in that column. custom subtotal in pivot table greyed out I am trying to work out a 13 week average for my work, however when i go to field settings, custom subtotals is greyed out. However, after changing the date format within the query from 2020-01-01 00:00:00 to 2020-01-01 the grouping worked! Perhaps the main culprit is that the data in the column originally is text format (text+number - P18001001 for example). Note that the technique only works for text, not logical (TRUE/FALSE) or error values. Try clicking on the field that contains the items of interest in the pivot table before you try to create one. Plus weekly updates to help you learn Excel. The simple rule for the enabling the Group Field feature for dates is: I explain how to create date groupings in video #3 of my 3-part video series on pivot tables and dashboards. If you try to pivot off this data, the calculated field will still be grayed out. I cannot get my dates or times to group. Dropdown box greyed out in Table Properties - Power Pivot in Excel 2016. Clicking this PivotTable icon gets the usual dialog about where to place the Pivot Table, it can be positioned on an existing sheet, or open a new sheet. Sincerely Scott Selee. The pivot table > still works in other windows, but not this one. I’ve found that for PivotTables using the DataModel, even if you set the datatype to Date or DateTime for a Date column, you can’t group by a set number of days because that option is greyed out, as is the Starting At and Ending At options. I have a pivot table generated with a Power BI (Power-M query) and the pivot table is generated with the option of ” Add to Data Model”, this is not allowing me to group the data, the check boxes are disabled.. all the data in the column that i want to group are dates. PANEL ASSEMBLY HOOD 1 601.48 26-May-15 If Relationships is grayed out, your workbook contains only one table. Also you can create a relationship in Diagram View in Power Pivot. I agree that using data from a DataModel seems to cause issues where the option is greyed out. I don't know what part of the process made this happened. Thanks again for sharing. Of an outlook email with the same problem can occur with dates > Equals type... 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